Long-term car rentals—typically defined as rentals that last a month or more—are becoming increasingly popular among business travelers, remote workers, expatriates, and even vacationers who need a vehicle for an extended period.
Whether used as an alternative to car ownership or as a flexible mobility solution, long-term rentals are managed by a special module in Wheels Car Rental System.
A multi-month rental is opened using a single rental agreement for the entire duration where an invoice is typically generated per billing cycle.
Billing can be aligned to be done once at the beggining of every billing cycle (month or week), or you can define it as a mid-term where billing occurs on the anniversary.
Your B2B or B2G customers can receive a consolidated invoice for all their long-term rentals, or, a separate invoice per rental depending on their preference. As this is setup at the Customer level, your users do not need to remember the setting.
If you have a featuresed payment gateway integrated with Wheels Car Rental System, then you can charge the customer's credit card automatically; alternatively you can include a pay by link on the invoice so that customers can pay using their credit card.
On any given billing cycle, your team may add ad-hoc / onetime charges to be added to the next invoice; these may be toll/parking fees, any unexpected maintenance, as well as mileage driven during the period.
Flex Rentals are calculated over 30 days, with the ability to extend the rental while the car has not been returned by the customer.